EANA 2024 Conference
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Code of conduct

EANA 2024 is committed to providing a safe, welcoming, and inclusive experience for all participants.

All participants (defined here as organisers, speakers, poster presenters, session chairs, volunteers, sponsors, staff, and other attendees) are expected to abide by the following code of conduct.

EANA is dedicated to providing a positive and harassment-free event experience for everyone, regardless of age, gender, gender identity and expression, sexual orientation, disability, personal appearance, body size, ethnicity, race, religion, nationality, technology choices, or level of experience. We do not tolerate harassment of event participants in any form, nor do we tolerate any behaviour that would reasonably lead to another event participant being made to feel unsafe, insecure, or frightened for their physical or emotional well-being. All communication should be appropriate for a professional audience including people of many different backgrounds.

Examples of encouraged behaviour contributing to a positive environment include:
  • Using welcoming and inclusive language
  • Being respectful of differing viewpoints and experiences
  • Gracefully accepting constructive criticism
  • Focusing on what is best for everyone at the event
  • Showing empathy towards other participants
Unacceptable behaviour includes:
  • The use of sexualized language or imagery, or inappropriate physical contact, sexual attention, or advances
  • Trolling, insulting or derogatory comments, personal or political attacks, or sustained disruption of talks or other events
  • Deliberate intimidation, stalking, following, or harassing photography or recording
  • Harassment of any kind, even in a joking or ironic manner
  • Other conduct which could reasonably be considered inappropriate in a professional setting
Be kind to others. Do not insult or put down other attendees. Behave professionally. Remember that harassment and sexist, racist, or exclusionary jokes are not appropriate at any time. Each event guest is entirely responsible for their own actions.
Thank you for helping to make EANA 2023 a welcoming, friendly space for everybody.

Reporting an incident

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact the organizer by email (eana-conference@eana-net.eu), or by speaking directly to the EANA organisers or ombuds persons (Frances Westall and Lena Noack).
EANA organisers will be happy to help participants contact security or law enforcement, escort to safety, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

Recording by photo, film, or other means

It is prohibited to retain or share scientific material shown in any oral or poster presentations if they have been marked as 'private' in the programme and/or include the 'no sharing' icon.
EANA2024 follows the guideline for consent related to pictures of a person in a public space under the EU General Data Protection Regulations. Recording via video, photograph, or other means of participants of EANA2024 is, in general, allowed as long as people are not shown in incriminatory or private situations and images are not used in a misleading or derogatory way. It is recommended that permission be sought from anyone that is identifiable on a recording.

Social media

EANA 2024 encourages open discussion on social media (X/Twitter, Facebook, LinkedIn, etc.) and blogging platforms. The following rules aim to provide means by which EANA 2024 participants can embrace social media while at the same time remaining respectful of presenting authors' work and protecting their research output:
  • It is prohibited to retain or share any scientific material at the conference if it has been marked as 'private' and/or includes the 'no sharing' icon. Never post any images or video online without the authors' explicit permission.
  • The default assumption is to allow open discussion of EANA 2024 oral and poster presentations on social media. However, please respect any request from authors to not disseminate the contents of their presentation if it has been marked as private and/or if they display the 'no sharing' icon.
You are invited to include the official hashtag, #EANA2024, when sharing snippets of your time at the conference on social media.

The 'no sharing' icon

The following icon may be downloaded for inclusion on slides or posters to clearly express when an author does not give permission to have their results shared via any social media networks, blogs or by any other communication channel.



Questions

Any questions about this code of conduct should be directed to the organizers by email (eana-conference@eana-net.eu).